Server checklist
- Confirm the server PC has a stable local IP address and reliable power.
- Keep a copy of current configuration and database files before changing settings.
- Check firewall rules so client PCs can communicate with the server consistently.
- Verify cashier permissions, owner access, and recovery credentials.
Employee permissions
Only an employee with administrative rights defined in the employee setup form can change the server configuration in an archived CyberCafePro installation. Every location needs at least one account with those rights, and owners are advised to keep that access limited to trusted staff, since store configuration affects pricing, accounts, and every connected client at once.
Store configuration panel
Store configuration is reached from the admin icon, then system settings, then store configuration. The location configuration panel inside that screen sets the server language, the store name, and a set of operational toggles that determine what a customer sees when they sit down at a client PC. Server language is typically fixed at installation, with English, Spanish, and Portuguese available as officially localized options, and store name is normally carried over from the original registration.
Operational toggles
A second section of the store configuration screen enables or disables the core session types and shortcuts for the whole location:
- Timecodes and play and pay mode, which determine how a session starts for a walk-in customer.
- Desktop access, which lets a customer reach the full desktop rather than a restricted launcher.
- Internet access, which can be turned off location-wide, for example to offer cheaper desktop-only or gaming-only pricing.
- Launch pad, a shortcut menu that surfaces approved applications and games without requiring the customer to use the Windows start menu.
User accounts are enabled by default on every location. When only user accounts are active, a single accounts icon appears on the admin screen. When timecodes are also enabled, both a timecodes icon and an accounts icon appear side by side, and staff choose the correct one for the type of sale being made.
Session types
Three session types cover most archived CyberCafePro setups. Timecodes are alphanumeric, anonymous, prepaid codes used to log on to a client without creating a named account. User accounts attach prepaid time to a username and password, which suits members and repeat customers better than a one-time code. Play and pay sends the customer straight to the desktop after they click start, skipping the logon step entirely, and is typically reserved for locations that bill at the end of the session rather than in advance. Desktop access and internet access can be restricted independently of the session type, so a location can, for example, sell a discounted desktop-only timecode that has no internet access and therefore no bandwidth cost.
Reliability notes
- Avoid running unrelated heavy software on the management server.
- Do not update multiple moving parts at once during business hours.
- Document the exact version in use so future troubleshooting starts from known facts.
When migration is safer
- Frequent client disconnects, unsupported Windows versions, or missing backups are warning signs.
- A newer platform may be safer when venue operations depend on modern payment, security, or reporting workflows.